Job Description

Work for Indiana

Begin a fulfilling career with the State of Indiana by joining one of the largest employers in the state, offering a range of opportunities across 60+ agencies. At the state, you'll find competitive compensation, a robust benefits package and a commitment to work-life balance. Most importantly, you'll have the chance to make a real and measurable impact on the lives of Hoosiers across Indiana.

About the Indiana Department of Workforce Development (DWD):
Our mission is to develop a premier workforce that will allow Indiana employers to flourish and entice businesses from outside our state to relocate to Indiana. Everyone at DWD will be required to think outside-the-box; to determine metrics that will allow for measurement and improvement and efficiencies to be made along the way. Cutting edge technologies will be utilized to help assess Indiana’s employment future. If managed properly, Indiana’s workforce will be second to none and completely prepared for the next phase of the state and country’s economic growth. 

Salary Statement : 

The salary for this position traditionally starts at $42,900.00 but may be commensurate with education or work experience.

A Day in the Life:

​The essential functions of this role are as follows: 

• Interpret and clarify the procurement practices and procedures for supplier, agency field personnel, and other interested parties, apprising them of the various requirements in state procurement activities.
• Manage all Procurement related customer inquiries to ensure proper procurement procedures and budget policies are followed.
• Perform appropriate research to understand the characteristics and specifications of the product or service included on the procurement request.
• Create and monitor requisition and purchase order status to ensure they are approved, completed, and provided to the original requester in a timely manner.
• Determine the appropriate procurement method and obtain supplier pricing or quotes when applicable to determine the lowest and/or best supplier based on available funds and priority of purchases.
• Answer routine and sensitive inquiries from suppliers, employees, the general public, and government officials.
• Assist in unliquidated requisition and purchase order close-out processes, when needed.
• General knowledge and ability to interpret and apply state and federal rules and regulations relating to procurement.
• Ability to effectively communicate and maintain good working relationships with suppliers, coworkers, and other state employees/officials through courtesy, objectivity, and fairness.
• Some essential functions of this position may be performed onsite at the agency’s worksite or other assigned worksites while some essential functions of this position may be eligible for work from home authorization in accordance with policy. Remote work authorization is not automatic and is dependent upon operational needs and agency approval.

The job profile is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Other duties, responsibilities and activities may change or be assigned at any time with or without notice.​ 

What You'll Need for Success:

You must meet the following requirements to be considered for employment: 

• High School Diploma or High School Equivalency Diploma (HSE).
• Willingness to learn the purchasing systems, methods, procedures, laws, and regulations established by the state and agency.
• Organizational skills and practices related to the maintenance of accurate and systematic
• purchasing records.
• Ability to work independently and correctly relay information pertinent to the purchasing process.
• Prepare and interpret simple specifications and analyze responding quotes. 
• Ability to effectively communicate, both orally and writing with state agencies, external and internal customers, and suppliers.
• Ability to develop effective relationships with suppliers and contract service professionals. 
• Ability to discover, reconcile, and report discrepancies in purchasing methods, processes, and documents.
• Ability to perform all functions in a timely manner.
• Able to perform essential functions with or without reasonable accommodation.

Supervisory Responsibilities/Direct Reports:

This role may be utilized in a supervisory capacity based on agency needs.

Benefits of Employment with the State of Indiana:

The State of Indiana offers a comprehensive benefit package for full-time employees which includes: 

• Three (3) medical plan options (including RX coverage) as well as vision and dental plans
• Wellness Rewards Program: Complete wellness activities to earn gift card rewards
• Health savings account, which includes bi-weekly state contribution
• Flexible work scheduling options, including the potential for hybrid remote work for employees whose work may be performed outside state facilities
• Deferred compensation 457B account (similar to 401k plan) with employer match
• Two (2) fully-funded pension plan options
• A robust, comprehensive program of leave policies covering a variety of employee needs, including but not limited to:
  • 150 hours of paid New Parent Leave and up to eight weeks of paid Childbirth Recovery Leave for eligible mothers
  • Up to 15 hours of paid community service leave
• Combined 180 hours of paid vacation, personal, and sick leave time off
• 12 paid holidays, 14 on election years
• Education Reimbursement Program
• Group life insurance
• Referral Bonus program
• Employee assistance program that allows for covered behavioral health visits
• Qualified employer for the Public Service Loan Forgiveness Program
• Free Parking for most positions
• Free LinkedIn Learning access

   

Equal Employment Opportunity:

The State of Indiana is an Equal Opportunity Employer and is committed to recruiting, selecting, developing, and promoting employees based on individual ability and job performance. Reasonable accommodations may be available to enable individuals with disabilities to complete the application and interview process as well as perform the essential functions of a role. If you require reasonable accommodations to complete this application, you can request assistance by contacting the Indiana State Personnel Department at [email protected] .

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