Job Description

Position: LatAm Executive Assistant (Eng/Spa)
Type of contract: Independent Contractor
Working Hours: US business hours, 40 hrs per week with flexibility to assist company's needs no matter the day.
Salary Range: $1.300 - $1.500 USD monthly

About the company

Our client is a dynamic and fast-paced company operating charter flights between Miami and the Bahamas, while also managing large-scale construction projects in the region. We are committed to providing efficient, high-quality service across all aspects of our business and value proactive, bilingual team members who can thrive in a multicultural environment.

About the Role

We are seeking a Bilingual Executive Assistant (Spanish/English) to support the executive team with day-to-day administrative and operational tasks. The ideal candidate is highly organized, fluent in both Spanish and English, and confident in managing multiple moving parts—from flight logistics to employee communication and legal documentation.

Duties and responsibilities:

✈️ Flight Coordination

• Schedule and manage 3–4 daily charter flights between Miami and the Bahamas
• Maintain accurate manifests for 5–8 passengers per flight
• Liaise with pilots, transportation providers, guests, and staff

📝 Work Permit Processing

• Manage and track documentation for construction workers from South and Central America
• Coordinate with local authorities and internal HR/legal teams
• Monitor visa status and ensure timely processing to avoid delays
  

📋 Administrative Support

• Maintain organized records, calendars, and schedules
• Support executives with general administrative tasks
• Provide translation and communication support between Spanish-speaking staff and English-speaking leadership or clients

Requirements :

✅ Fluent in both Spanish and English (spoken and written)

✅ Exceptional organizational skills and attention to detail

✅ Ability to manage multiple priorities in a fast-paced, high-stakes environment

✅ Excellent cross-cultural communication skills

✅ Experience working with U.S.-based companies or clients (preferred)

✅ Proactive self-starter with a strong sense of ownership and accountability

Ready to join a dynamic, international team?

Apply now and become part of the company’s mission to connect and build across borders.

Job Tags

Similar Jobs