Job Description

CDR Emergency Management is seeking a highly organized and knowledgeable FEMA Grants Closeout Specialist. A successful candidate will be responsible for overseeing and executing the financial and administrative closeout of FEMA-funded grants and ensuring compliance with federal guidelines, particularly those related to disposition property acquired with grant funds.

Onsite preferred, may be options of hybrid or remote work.

Key Responsibilities

• Manage the closeout process for FEMA Public Assistance (PA), Hazard Mitigation Grant Program (HMGP), or other FEMA-funded grants.
• Review and reconcile grant financial records, documentation, and expenditures in accordance with FEMA and federal grant closeout requirements.
• Coordinate with subrecipients, local governments, and other stakeholders to gather necessary documentation for closeout.
• Evaluate and ensure compliance with 2 CFR Part 200 (Uniform Guidance), particularly in relation to equipment and property disposition.
• Develop and maintain property disposition plans, inventories, and records as required under federal guidelines.
• Guide subrecipients through the property disposition process, including determining proper disposal methods (e.g., sale, transfer, retention with compensation, or abandonment).
• Draft and submit required reports, forms, and closeout packages to FEMA and/or state grant administrators.
• Assist in audits or reviews conducted by FEMA, state agencies, or independent auditors.
• Maintain detailed and organized records for all closeout activities.
• Provide technical assistance and training to staff and stakeholders on closeout procedures and property disposition requirements.

Requirements

• Bachelor's degree in Public Administration, Emergency Management, Finance, or a related field (Master’s preferred).
• Minimum of 3–5 years of experience in grants management, emergency management, or FEMA program support.
• Direct experience with FEMA grant programs (PA, HMGP, etc.) and federal grant closeout processes.
• Working knowledge of 2 CFR Part 200, including sections on equipment and property disposition.
• Strong analytical skills with attention to detail and accuracy.
• Excellent communication and interpersonal skills for working with diverse stakeholders.
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook) and grant management systems.

Preferred Qualifications

• Experience with FEMA’s various grant management platforms.
• Knowledge of state and local government procedures and regulations related to disaster recovery.
• Familiarity with real property management, inventory tracking, and federal disposition procedures.
• FEMA certification or training (e.g., IS-100, IS-700, or FEMA Grants Management courses).

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