Job Description

Description We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Long Beach, California. In this role, you will support rental operations by managing documentation, coordinating logistics, and maintaining accurate records. Your ability to communicate effectively and handle multiple tasks will play a vital role in ensuring smooth day-to-day operations. Responsibilities: - Prepare and manage rental contracts, extensions, returns, and associated documentation with accuracy. - Schedule deliveries, pickups, and service calls for rental equipment to meet customer needs. - Maintain up-to-date records of equipment availability, locations, and rental statuses. - Collaborate with logistics, service teams, and rental managers to ensure timely execution of rental services. - Verify customer insurance and credit terms before releasing rental equipment. - Assist with invoicing and billing processes, ensuring rental charges and labor costs are correctly applied. - Respond to customer inquiries, provide quotes, and address rental-related concerns. - Update and monitor rental management software to track equipment usage and service intervals. - Manage fuel usage, operational hours, and maintenance schedules for rental units. Requirements - Proven experience in administrative assistance or a similar role. - Proficiency in answering inbound calls and managing customer inquiries. - Strong data entry skills with a focus on accuracy and attention to detail. - Familiarity with administrative office functions and procedures. - Ability to handle receptionist duties, including scheduling and communication. - Experience in managing rental operations or similar industry preferred. - Proficiency in using rental management software or similar tools. - Strong organizational and multitasking abilities to manage varied responsibilities effectively. - High school diploma or equivalent required; associate or bachelor's degree preferred. - Experience in a rental, construction, or equipment-related administrative role preferred. - Proficiency with Microsoft Outlook, Word, and Excel. - Strong organizational skills and attention to detail. - Excellent written and verbal communication skills. - Ability to multitask in a fast-paced environment. - Familiarity with rental equipment or power systems is a plus. Work Environment & Physical Requirements: - Primarily office-based with occasional visits to yard or shop areas. - Must be able to sit, stand, and use a computer for extended periods. - May occasionally lift office supplies or small equipment components (up to 25 lbs) TalentMatch® ­Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app ( and get 1-tap apply, notifications of AI-matched jobs, and much more. Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use ( .

Job Tags

Permanent employment, Contract work, Temporary work, Work at office,

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